Please see the original document for full detail:

It can be found here:Document Retention Policy

1. Introduction
   
   Pursuant to the dedicatory instruments granting power in the Board of Directors of the Austin’s Colony Home Owners’ Association, Inc. and as required by Texas Property Code§ 209.00S(m), the Board of Directors hereby adopts this Document Retention Policy. This policy sets the minimum length of time that documents will be preserved.
   
   
2. Terms
   
   The association hereby sets the following policy for retaining documents:
   
   1. Dedicatory instruments including certificates of formation, bylaws, restrictive covenants and all amendments to the certificates of formation, bylaws, and covenants
      
      • Permanently
        
   2. Financial books and records
      
      • 7 years
        
   3. Account records of current owners
      
      • 5 years
        
   4. Contracts with a term of one year or more
      
      • 4 yrs after completion
        
   5. Minutes of meetings of the owners and the board
      
      • Permanently
        
   6. Tax returns and audit records
      
      • 7 years
        
   7. Records known to be relevant to litigation or potential litigation
      
      • 10 yrs after litigation
        
   8. All other documents not previously characterized
      
      • 5 years