Records Production and Copying Policy (2013)

Please see the original document for full detail:

It can be found here: Records Production and Copying Policy

  1. Introduction
    Pursuant to the dedicatory instruments granting power in the Board of Directors of the Austin’s Colony Homeowners’ Association and as required by Texas Property Code§ 209.005(i), the Board of Directors hereby adopts this Records Production and Copying Policy. This Policy establishes the reasonable charges for materials, labor, and overhead in the compilation, production, and reproduction of information requests to the Association.
  2. Charges for Producing and Copying Records

    A. Materials Charge

Standard paper copy

Diskette; Rewritable CD (CD-RW)

Other electronic media

Oversize paper copy

Miscellaneous supplies (labels, boxes, etc.)

Postal and shipping charges

Sales tax

Transactional fees (credit card fees, etc.)

Extraordinary requests

$0.10 / Page

$1.00

actual cost

$.50 / page

actual cost

actual cost

not collected

actual cost

T.A.C. § 70.3

B. Labor and Overhead Charge

If 50 pages or less

If more than 50 pages

$0.00

$15.00 / hour

  1. Terms

    The Charges for Producing and Copying Records will apply to all documents produced by The Association or its agents in response to a document request.

    If the document request is from an owner, the association will provide the owner requesting documents a final invoice within 30 days of producing the requested documents. If owner does not pay any outstanding money due within 30 days from the date the final invoice is sent, the outstanding money due will be added to the owner’s account as an assessment.

    This Records Production and Copying Policy shall not be interpreted to conflict with any law. Should a conflict arise, this policy is reformed to comply with the law.